[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is a lease agreement made on April 16, 2008, between Mr. Duane Langly who is at this moment called the "Landlord", and Ms. Cecilia Black who is at this moment called the "Tenant."
The property at # 14 Jasmine Ave. New York City, NY is to be rented to the tenant for a sum of $ 55 per month.
Here are the terms and conditions which the tenant on which we have received the tenant's consent.
1. The tenant will pay the rental fee every 1st of the month before 7:00 pm.
2. The payment must be in cash.
3. The tenant has to pay a down payment and a security fee which will be given back once the contract is ended.
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing agreement letters to landlords
Agreement letters are letters written between two parties (one that renders a service and a second party, who accepts the service) to highlight the terms and conditions of the offered service. Such letters can be between an employer and employee, customer and vendor, contractor and company, two companies, etc. They can be used to outline job conditions between an employer and a new employee, for an independent contractor or vendor who is providing the company with various services, to confirm verbal agreement between two people, and much more. Since the terms and expectations are well stated in agreement letters, these letters are meant to protect both parties legally.
Most agreement letters are formal; hence they should be treated as such. However, depending on the form of agreement the letters can sometimes be informal. Regardless, all agreement letters must be simple and direct, and both parties should fully understand the content in the first reading itself. Make sure to include all the information about the agreement. Reiterate the key points of concern or anything that is unclear about the agreement. In order to bind both parties legally, agreement letters require signatures for both parties.
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.
